Guests clinking glasses over a candlelit dinner table

The Wedding

Getting engaged took one question. Getting everyone there takes about four hundred.

They are all landing in your inbox, and none of them are your job. Room blocks, guest travel, the weekend around the ceremony, the honeymoon after. That part is mine.

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What I am and what I’m not

Your planner designs the wedding. I design the trip.

I’m not your wedding planner. The flowers, the timeline, the choreography of the day itself, that’s your planner’s craft, and I stay out of it. If you don’t have one yet, I know good ones and I’ll point you to them.

What I handle is the piece almost nobody covers. How everyone gets there and where they all sleep. What the weekend feels like around those four hours. For the people you love, the trip is most of it. The wedding is four hours. The trip is four days.

What is included

What comes off your plate.

  • The room block

    One link, one hotel, one negotiated rate, everyone together. I hold it, chase the stragglers, handle the VIP requests and the late adds, and close it out clean. You never touch a rooming list.

  • Guest travel and arrival

    Flights, ground transport, and a driver holding their name at arrivals. Door to door, no rental counter, no guessing which of the three towns called Positano-something the hotel is actually in.

  • The day before

    A wine tour an hour out. A cooking class where your college roommate and your future mother-in-law end up flouring the same counter. Two families and five friend groups become one wedding party before the ceremony.

  • The moment they will still be talking about

    Every place has one thing that can’t be done anywhere else, and getting it almost always takes someone on the ground. I build one into every wedding I plan, sized to the place and the crowd.

  • The morning after

    A long, slow breakfast. A last excursion as a thank-you. A send-off that treats the people who crossed an ocean for you like they mattered.

  • The honeymoon

    Planned while I’m already handling your wedding travel, so when the reception ends you leave and simply keep going. If the timing is impossible, we phase it: a short escape now, the big trip months later.

How it works

Three steps.

1

We talk

Twenty minutes. Who’s going, roughly when, what a great trip looks like to you, and the budget you’re comfortable with. I’ll tell you honestly what’s possible, including when the answer is “go somewhere else, and here’s why.”

2

I build

A real proposal: the property, the rooms, the day by day, the transfers, the reservations, and the reasoning behind each choice. We revise it together until it’s yours. Planning is complimentary.

3

You go

I book every piece, confirm it, and stay reachable for the length of the trip. When plans meet reality, you make one call and go back to your dinner.

Questions

The things people ask first.

How are you different from our wedding planner?
Your planner designs the wedding: the venue, the flowers, the timeline, the day. I design the trip around it: the room block, guest travel, the weekend experiences, and the honeymoon. The two roles work side by side, and the best planners are glad someone competent took the travel off the table.
What does it cost?
For full-service weddings, my planning is complimentary. Hotels and suppliers compensate me from their side. Your guests pay normal room rates through their own booking link, often better than rack rate, and never pay me anything.
How does the room block actually work for our guests?
They get one link with the hotel, the negotiated rate, and the dates. They book their own rooms and pay for their own rooms. I manage the list behind the scenes: holds, releases, VIP requests, late adds, and the clean closeout. You never touch a spreadsheet.
When should we bring you in?
Twelve to eighteen months out for a destination wedding is ideal, right around when you’re choosing the venue, because the room block and the venue decision are entangled. Closer than that, contact me anyway. Late is harder, not impossible.
Can you take just one piece, like only the room block?
Yes. Some couples hand me the whole weekend, some hand me the one part they dread. Tell me where it hurts.
We’re eloping, basically. Twelve people. Still you?
Especially me. The architecture works exactly the same at twelve. Small is concentrated, and concentrated is where detail work shows most.

Contact

Four ways to reach me.

Twenty minutes, no obligation. Tell me roughly what you have in mind and I’ll tell you what’s possible. Planning is complimentary.

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Email steph.irwin@fora.travel
Text or call (408) 420-0126